How to Apply for a Dependent Visa for Japan from Nepal ?

Japan is a popular destination for professionals and students worldwide. If you are a Nepalese citizen residing in Japan for work or study, you might want to bring your spouse or children with you. For this, you need to apply for a Dependent Visa. This blog outlines the step-by-step process of applying for a dependent visa for Japan from Nepal, ensuring that you understand the requirements and application procedure.

1. Who is Eligible for a Japan Dependent Visa?

A dependent visa is granted to close family members of individuals residing in Japan under certain visa categories. The primary visa holder must be on a long-term visa in Japan, such as a work or student visa. Eligible dependents include:

Spouse (husband or wife)
Children (under 18 years of age)

Note that dependents are not permitted to engage in paid employment under this visa, but they can apply for permission to work part-time.

2. Required Documents for a Dependent Visa Application

When applying for a dependent visa, it’s essential to have all the required documents prepared. Here is a list of the key documents you need to submit:

2.1. From the Dependent (Nepal-Based Applicant):

Valid Passport: A passport with at least six months of validity.
Visa Application Form: Complete the Japan visa application form, available on the Japanese Embassy website.
Recent Passport-Sized Photo: One recent photograph (45mm x 45mm) with a white background.
Family Registration Certificate: For proving the relationship, a marriage certificate for a spouse or birth certificate for a child.

2.2. From the Resident (Japan-Based Sponsor):

Certificate of Eligibility (COE): This document is issued by Japan’s Immigration Bureau, proving that the dependent qualifies for residency under the sponsor’s visa status. The Japan-based resident must apply for this COE before the dependent can apply for the visa.
Copy of the Sponsor’s Residence Card: A front and back copy of the sponsor’s Japanese residence card (zairyu card).
Proof of Financial Stability: Recent bank statements, employment verification, or proof of income to show the sponsor can support the dependent.
Proof of Residency in Japan: Utility bills or a lease agreement as evidence of accommodation.

3. Step-by-Step Process for Applying

3.1. Step 1: Apply for Certificate of Eligibility (COE)

The sponsor in Japan must first apply for the COE on behalf of their dependent. This application is submitted to the Japanese Immigration Bureau. Once approved, the COE will be sent to the dependent in Nepal.

3.2. Step 2: Prepare and Submit Visa Application

Once the dependent receives the COE, they can submit the visa application to the Embassy of Japan in Nepal. Ensure all required documents are completed and accurate.

3.3. Step 3: Visa Processing

The Japanese Embassy will review the application. This process typically takes 5 to 10 working days. It’s important to apply well in advance of your planned travel date.

3.4. Step 4: Collect Visa

If the application is approved, the dependent will be notified to collect the visa from the Japanese Embassy.

4. Visa Fees and Processing Time

The dependent visa fee for Japan may vary slightly but generally costs around 3,000 NPR. The processing time for the visa, once the COE is obtained, typically takes 5 to 10 days.

5. Common Reasons for Visa Rejection

Several factors can lead to the rejection of a dependent visa, such as:

Incomplete or inaccurate documents.
Insufficient financial proof from the sponsor.
Discrepancies in family registration or marriage certificates.

To avoid any delays, ensure all documentation is accurate and complete before submission.

6. Tips for a Successful Dependent Visa Application

Apply Early: Start the COE application and visa process well in advance of your intended travel date.
Double-Check Documents: Ensure all forms, certificates, and supporting documents are accurate and up-to-date.
Maintain Clear Communication: Stay in touch with the sponsor in Japan to ensure timely receipt of the COE and other important paperwork.

Conclusion

Applying for a dependent visa for Japan from Nepal involves a well-structured process, starting with obtaining the Certificate of Eligibility from the Japanese Immigration Bureau. By preparing all necessary documents and following the correct steps, you can ensure a smooth application process. If you have any questions or need professional assistance, consulting a trusted visa service provider can help simplify the procedure.